Sales & Use Taxes

Sales & Use Taxes


State Tax Solutions offers both Sales & Use Tax Consulting and Compliance Services. Our consulting services offer Audit Representation, Refund Analysis, Nexus and Compliance Evaluation as well as Process Improvement.

Many companies choose to outsource sales & use tax compliance on either a temporary or permanent basis. Some of the benefits of our compliance services include Data Management, Return Management, Treasury Management and Jurisdiction Management.

Consulting Services


  • Audit Representation

    We will act as your representative to assure that no additional exposure is created as a result of direct client contact, as we host the auditor in our offices if at all possible. State Tax Solutions’ professionals have extensive experience with audits performed by state and local taxing jurisdictions. We work closely with the auditor on your behalf and respond to all inquiries and notices to ensure that there is no interruption to your business. We will review all auditor findings and assessments and challenge or appeal these findings when they are not in your favor whenever possible. Many times we are able to find credits and/or refunds that can be applied against any tax assessed against your business.

  • Refund Analysis

    We review your records to determine if you have overpaid sales & use taxes. Many times clients believe that since they have been routinely audited by taxing authorities that they must not be entitled to any refunds or credits. That isn’t necessarily true, as the auditor’s job is to uncover unpaid taxes not refunds. It is common for businesses to overpay taxes based on either unsound sales tax policies, or simply not being aware of exemptions or other opportunities based on laws and regulations that change very often. We work seamlessly with you to uncover these refunds and compile the necessary documentation to secure your refund claim. Typically, there is no fee unless a recovery is made.

  • Consulting and Process Improvement

    We work with your accounting and financial personnel to ensure your business is applying the correct sales & use tax policies for purchase and sales transactions, as well as consulting on atypical transactions and situations. It is imperative that there is a proper process in place so that the policies set by management are being executed correctly as a whole in your business by your accounts payable, billing, and tax department.

Compliance Services


Many companies choose to outsource sales & use tax compliance on either a temporary or permanent basis. The true cost of administering this process internally usually outweighs the cost of outsourcing for several reasons:
  1. It is very disruptive for key accounting/finance personnel to stop doing their normal workload and special projects to spend several days per month dealing with sales & use tax compliance.



  2. There is a significant opportunity cost to not having enough internal financial and accounting resources to be able to spend time planning, doing analysis and functioning in a proactive manner rather than always being in the position of “putting out fires” and operating reactively.



  3. Sales & Use taxes vary significantly by state and even local jurisdiction and it is simply not practical for the designated in-house person to have time to keep up with the ever-changing laws and regulations.



  4. Companies that are growing, or are in multiple states often make mistakes and/or are non-compliant in some areas for which they may incur significant penalties and interest charges (the elimination of these costs alone many times pays for the outsourcing fees)

The following details further demonstrate the benefits of sales & use tax outsourcing:

Data Management

  • Seamless importation of client tax data

  • Careful analysis and clean-up of tax data for return preparation

 

Treasury Management

 

  • Determining each month's tax liability

  • Streamlining of payment processing using EFT

  • Payment amounts provided by licensed and insured professional firm

  • Reconciling monthly tax payments to client's tax data inputs

 

Return Management

 

  • Preparation, processing and remittance of client tax returns

  • Tracking and managing client tax liabilities, including management of credits, adjustments, prepayments and vendor's comp

 

Jurisdiction Management

 

  • Receiving, logging and prioritizing response to jurisdictional notices and inquiries

  • Responding to and clearing notices

  • Reporting to client on notice actions and resolutions

 

Sales & Use Taxes


State Tax Solutions offers both Sales & Use Tax Consulting and Compliance Services. Our consulting services offer Audit Representation, Refund Analysis, Nexus and Compliance Evaluation as well as Process Improvement. Many companies choose to outsource sales & use tax compliance on either a temporary or permanent basis. Some of the benefits of our compliance services include Data Management, Return Management, Treasury Management and Jurisdiction Management.

Consulting Services


  • Audit Representation

    • We will act as your representative to assure that no additional exposure is created as a result of direct client contact, as we host the auditor in our offices if at all possible. 

    • We work closely with the auditor on your behalf and respond to all inquiries and notices to ensure that there is no interruption to your business. We will review all auditor findings and assessments and challenge or appeal these findings when they are not in your favor whenever possible. 

    • Many times we are able to find credits and/or refunds that can be applied against any tax assessed against your business.
  • Refund Analysis

    • We review your records to determine if you have overpaid sales & use taxes. Many times clients believe that since they have been routinely audited by taxing authorities that they must not be entitled to any refunds or credits. That isn’t necessarily true, as the auditor’s job is to uncover unpaid taxes not refunds. 

    • It is common for businesses to overpay taxes based on either unsound sales tax policies, or simply not being aware of exemptions or other opportunities based on laws and regulations that change very often. We work seamlessly with you to uncover these refunds and compile the necessary documentation to secure your refund claim. Typically, there is no fee unless a recovery is made.
  • Consulting and Process Improvement

    We work with your accounting and financial personnel to ensure your business is applying the correct sales & use tax policies for purchase and sales transactions, as well as consulting on atypical transactions and situations. It is imperative that there is a proper process in place so that the policies set by management are being executed correctly as a whole in your business by your accounts payable, billing, and tax department.

Compliance Services


Many companies choose to outsource sales & use tax compliance on either a temporary or permanent basis. The true cost of administering this process internally usually outweighs the cost of outsourcing for several reasons:

 

  1. It is very disruptive for key accounting/finance personnel to stop doing their normal workload and special projects to spend several days per month dealing with sales & use tax compliance

  2. There is a significant opportunity cost to not having enough internal financial and accounting resources to be able to spend time planning, doing analysis and functioning in a proactive manner rather than always being in the position of “putting out fires” and operating reactively

  3. Sales & Use taxes vary significantly by state and even local jurisdiction and it is simply not practical for the designated in-house person to have time to keep up with the ever-changing laws and regulations

  4. Companies that are growing, or are in multiple states often make mistakes and/or are non-compliant in some areas for which they may incur significant penalties and interest charges (the elimination of these costs alone many times pays for the outsourcing fees)

 

Benefits of Sales & Use Tax Outsourcing:

Data Management

 

  • Seamless importation of client tax data
  • Careful analysis and clean-up of tax data for return preparation

 


Treasury Management

 

  • Determining each month's tax liability
  • Streamlining of payment processing using EFT
  • Payment amounts provided by licensed and insured professional firm
  • Reconciling monthly tax payments to client's tax data inputs

 


Return Management

 

  • Preparation, processing and remittance of client tax returns
  • Tracking and managing client tax liabilities, including management of credits, adjustments, prepayments and vendor's comp

 


Jurisdiction Management

 

  • Receiving, logging and prioritizing response to jurisdictional notices and inquiries
  • Responding to and clearing notices
  • Reporting to client on notice actions and resolutions

 

Contact us to discuss your current issues or future needs


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